Office Ops Admin
FAST FORWARD TO YOUR FUTURE
Innovative businesses see the future - and make it better. Battelle's Energy, Environmental, and Materials Science Global Business (EEMSGB) is leading a global revolution in Energy. We are investing in key initiatives that will deliver a safer, healthier, and more productive tomorrow by diversifying the energy sources, maximizing efficiencies, and ensuring reliability of energy systems. Battelle's science/technology base and dedicated leadership are forging a powerful future for the good of mankind. Are you ready to Fast Forward to your Future?
Battelle's Environmental Product Line specializes in a science-based approach to protect and manage environmental resources. Our Environmental Product Line is currently seeking an Office Operations Administrative Coordinator. This position is located in our West Palm Beach, FL office. This position is a ½ time (50%) salaried with benefits position.
PRIMARY FUNCTION:
The primary function of this position is to perform and support specialized functions necessary to administer the Independent External Peer Review Program and to service the reception, computer support and administrative needs of the West Palm Beach, FL office. This position is a ½ time (50%) salaried with benefits position.
MAJOR RESPONSIBILITIES:
· Coordinate the review process for deliverables (line up editorial, technical, and management reviews, including sending meeting requests via MS Outlook when appropriate).
· Interact regularly with Line Management and seek one-over-one authorization on a variety of issues by completing, processing, and forwarding appropriate paperwork (e.g. invoices, project deliverables) for approval.
· Routinely assist with the preparation of various project proposals.
· Contact staff members and outside parties regularly to exchange information and respond to business transactions; interact with others to resolve issues related to administrative functions.
· Maintain current, accurate and complete project/program/equipment/Standard Operating Procedure files and documentation of procedures (i.e., deliverable approval routing, office equipment trouble shooting).
· Maintain office equipment functionality by coordinating with Battelle Information Management, the Environmental Product Line's Information Technology staff, outside vendors and repair services.
· Provide reception and administrative assistant support for West Palm Beach office.
· Meeting coordination using tools such as LiveMeeting or Webex.
· Develop Excel spreadsheets for tracking data and analyzing information. Ability to create and manipulate formulas in Excel is preferred.
· Taking meeting notes during internal meetings
· Perform other assigned duties
THE FOLLOWING REQUIREMENTS MUST BE MET TO BE CONSIDERED FOR THIS POSITION:
· Associates Degree
· Five (5) years of related work experience
· Excellent oral and written communication and analytical skills
· Five (5) years of experience utilizing Microsoft Office, and proficient in the use of Outlook, Word, PowerPoint and Excel, and web-based computer skills
· Ability to identify a problem and provide a solution
· Courtesy, tact, and effectiveness in dealing with people
· Proactive and ability to work independently and multi-task to meet multiple deadlines
THE FOLLOWING IS DESIRED, BUT NOT REQUIRED TO BE CONSIDERED FOR THIS POSITION:
· Bachelor's Degree
· Technical writing
· Microsoft Access database data entry
· One to two years (1-2) experience with SharePoint site administration
BENEFITS
Battelle's competitive benefits program includes comprehensive medical and dental care, matching 401K, employee pension, tuition reimbursement, work/life balance, paid time off, flexible spending accounts, disability coverage, and other benefits that help provide financial protection for you and your family.
Battelle is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, or sexual orientation. For more information about our other openings, please visit />
